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This sample commercial invoice offers a free downloadable and fillable template in Microsoft Excel spreadsheet (xlsx) and Adobe PDF format, with the form layout similar to the sample template on FedEx.
Note that there are two styles on FedEx, FedEx Express and FedEx Ground international shipping. This sample follows the one for FedEx Express. The Commercial invoice serves as an important document international trading, especially for the customs clearance process. Customs officials use commercial invoices to classify your merchandise. This in turn will help them in correctly assessing the applicable duties and taxes. Commercial invoices, like a bill of lading, one of the important documents used in international / foreign trade.
There are already sample forms on FedEx, such as How to Complete a Commercial Invoice. The templates on FedEx is in either Adobe PDF or HTML format. Here at InvoicingTemplate.com we provide you with another alternative in Microsoft Excel spreadsheet format (and also a PDF version generated with Excel itself).
Note that there are other commercial invoicing templates too. For example, DHL has a tutorial on this topic at Prepare Your Commercial Invoice. ShipNorthAmerica Transportation provides Free generic commercial invoice forms & templates on their website. Microsoft has an online version here. And here at InvoicingTemplate.com, we've already published several sample templates too, such as Commercial Invoicing Template, Commercial Invoice Template with Colorful Business Name, Blank Commercial Invoice Template, Free Commercial Invoice Template (UPS Style). There is no specified format for either a commercial invoice or a pro forma invoice, according to the U.S. Customs and Border Protection website. However, a commercial invoice must disclose certain required information, including a description and quantity of each item being shipped, the value of the shipment in both U.S. dollars and in the foreign currency, the country of origin, location of purchase, and the names and addresses of both the seller and the purchaser. U.S. Customs and Border Protection does not require the same information on a pro forma invoice.
A pro forma invoice only needs to include sufficient information to allow for a determination of duties and examination. Since there is no required format for either type of invoice, a commercial invoice and a pro forma invoice may appear virtually identical or they may appear radically different. You can find several samples on pro forma invoice templates too here on InvoicingTemplate.com, for example Proforma Invoicing Sample, Simple Proforma Invoice Template, Proforma Invoice Template (4th Sample, Landscape Page Orientation), etc. For a full list of the commercial and proforma invoice template available here, visit the category page at commercial and proforma invoice template.
While you can find many commercial invoice formats on the Internet, most of them are PDF documents which require a PDF editor program to work with, such as Adobe Acrobat. And if you have number to calculate on the invoices - surely you have on an invoice - it is hard to automate the process with PDF format. Here, you see one of the important advantages of Excel spreadsheet templates - it is very easy to do such calculation (make the calculation automated) in Excel sheet with formulas. For example, in this implementation, the total number of packages, the total weight, freight, total invoice value and value of each line are all calculated automatically. And, Microsoft Excel is now able to generate PDF invoices too. If you have installed Invoice Manager for Excel, generating PDF commercial invoices can even be done with a single click of mouse. Here you see another key advantage of Excel invoice templates (all templates here on InvoicingTemplate.com are firstly published in Excel format - most in xlsx format, and some of them in xls format) - they work well with Invoice Manager for Excel. If you want to create electronic invoices - the paperless way of doing invoices, Invoice Manager for Excel will help you done the job with easy.
All fields on this template are fillable, including Federal Express International Air Waybill Number, Date of Export, Export References and those checkboxes on the bottom of the form - FOB, C&F, CIF, except the "SHIPPER" and "DATE" fields located on the very bottom of the form. These should be manually signed, and thus not be stored into Invoice Manager for Excel database.
Format and Specification
|Name||Commercial Invoice - FedEx Style|
|Category||Proforma Invoice Template|
|Release Date||Friday, November 27, 2015|
|Format (XLS or XLSX)||.xlsx|
|Line Height (Points)||15.00|
|Papaer Size / Orientation||Portrait|
|Default Margins (Points)|
|System||Windows 7 and later, and Excel 2007 and later.|
April 16, 2020
- Set a new font for the "Your corporation name" and "Your street address" lines.