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Download this if you have already installed the Microsoft Store edition of Invoice Manager for Excel, and are looking for additional customized templates.

535 KBDownload

Download this if you want this design to be set as the default template by the installer program.

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The printed version.

Daycare Invoice Template

Open the template in Excel.

Daycare Invoice Template (IMFE Edition)


If a simple payment receipt is not enough for your daycare business, this free blank daycare invoice template in Microsoft Excel "xlsx" format offers an itemized and detailed form for your daycare / babysitting home or small business.

This free child care invoice template is printable on standard letter 8.5 X 11 inch paper size. Like the other downloadable invoicing forms here on, this template is too created from the default bill template shipped with Invoice Manager for Excel. This make sure that the Daycare Invoice Template works well with Invoice Manager for Excel. Once you've installed this template with Invoice Manager for Excel, which is our offline invoicing software that works with Windows desktop PC running Windows XP, Windows Vista, Windows 7 / 8 / 10 and Microsoft Office / Excel 2003, 2007, 2010 and 2016, Invoice Manager for Excel becomes a professional daycare invoicing software app. Read on to find more tips and guidelines for daycare invoicing and billing.

Next to the logo image is your own daycare business information. Enter your business name like Missouri Child Care and address, contact information. If you have any licenses obtained for child care service, note the fact here to let the parents know that you are offering professional daycare and babysitting service. As per your local taxation office requirements, you may also need to show your tax # (or VAT#) here.

On the top-right corner you'll see the Invoice# and Invoice Date fields. These are two important fields for a professional invoice. The invoice# is a unique serial number. The numbering of invoice# could somewhat be a problem if you use this pure-Excel template. Invoice Manager for Excel can help you generate the invoice# numbers based on the sequences stored internally in a database - when you create an invoice, click the "Save Invoice" command to have the daycare invoicing system generate the invoice# for you.

Underneath the "Bill To" section, you'll find fields for "Nanny", "Payment Term" and "Due Date". The payment term fields allows you to choose a suitable term from a list of terms by clicking the in-cell lookup button created by Invoice Manager for Excel app.

The detail section on this form includes 5 columns - "Date", "Description", "Qty", "Rate" and "Line total". This design is intended for commercial child care facilities, home and private daycares, babysitting, nanny services, allowing to charge for child transportation, meals, education, etc.

On the bottom of the form, the template calculates subtotal, total, taxes for you. There is also space for you to detail your bank account and other payment information.

If you have Invoice Manager for Excel installed, the invoicing software program also helps you to manage your account receivable and generates reports for you. Feel free to download the fully functional trial version and see how it works for you.

Format and Specification

NameDaycare Invoice Template
CategoryService Invoice Template
Release DateSunday, February 28, 2016
Format (XLS or XLSX).xlsx
Line Height (Points)18.00
Print Area$D$3:$K$47
Papaer Size / OrientationPortrait
Default Margins (Points)
PriceFree (0.00USD)
SystemWindows 7 and later, and Excel 2007 and later.

Update History

April 29, 2020

  • Replaced the text version of "Quick Start" tutorial.
  • Cleared unnecessary buttons and images.